Portfolio Coordinator – Maternity cover

The role

The Portfolio Coordinator is responsible for the day-to-day support in the consolidation and coordination of the following Portfolio Team’s activities:

  • Programme Coordination and Reporting.
  • Programme Travel & Procurement.
  • Programme Support.

The role-holder will also support the portfolio team across value-added services by providing efficient and responsive programme coordination and administration services. As needed, the incumbent will act as a liaison between the portfolio department, other AECF departments, and external partners. The role-holder will also act as the Executive Assistant to the Director of Programmes.

This role will report to the Head of Program Operations.

Key responsibilities

  • Collate and upload disbursement requests to the Finance Disbursements folder and notify finance colleagues for processing.
  • Provide weekly updates on disbursements and loan collection performance.
  • Manage portfolio meetings by scheduling, drafting the agenda, circulating the meeting pack, preparing meeting minutes, and circulating them to the members.
  • Coordinate preparation of portfolio updates for the Board Programme Committee (BPC) meetings.
  • Coordinate with the Portfolio Team to maintain and update investee contact and investee synopsis database for easy access to information and reference.
  • Prepare and or coordinate the development of the programme operations manuals for new programmes as and when required.
  • Programme Budget Meetings: Schedule quarterly BVR review meetings between Portfolio and Finance.

Suitable candidates should possess:

  • A bachelor’s degree in business management, public administration, or other business-related fields.
  • An excellent command of English. Fluency in French and Portuguese will be an added advantage.
  • At least 4 years of post-qualification experience managing an executive office, preferably in a not-for-profit organization.
  • Ability to manage budget, resources, and timelines to deliver maximum results.
  • Knowledge of MS Project or any project and task management tool (trello.com, outlook tasks) is advantageous.
  • Have planning and organization skills: devise plans of action with explicit paths and measures of accomplishment for self and/or others and allocate suitable resources to achieve objectives. Strong administration skills.
  • Demonstrate technical competencies for the position: demonstrate knowledge of all own work role-specific issues. This encompasses the technical skills or knowledge required to perform the essential duties described in this job description.
  • Demonstrate high accuracy, attention to detail, thoroughness, and an ability to maintain a timely and efficient workflow.
  • Demonstrate the ability to plan and use resources (people and/or finance and/or physical assets) in accordance with AECF guidelines and delegated accountability so that objectives are achieved in the most effective manner possible.
  • Demonstrate an ability to cross and bridge different racial, cultural, or business cultures. This requires and is exhibited by personal experience of international or cross-cultural business with improved achievements.

How to apply

The AECF is an Equal Opportunity Employer. All applicants will be considered based on merit without regard to race, sex, color, national origin, religion, age, disability, or any other characteristic protected by applicable law.

AECF does not charge a fee at any stage of the recruitment process (application, interview, meeting, processing, training, or other fees).

If you believe you can demonstrate your abilities to meet the relevant criteria for the role, please submit your application and CV quoting in the subject line of the Job Title “Portfolio Coordinator- Maternity Cover” to AECFrecruitment@aecfafrica.org.

Only shortlisted candidates will be contacted. Interviews will be on a rolling basis and will close once a suitable candidate is identified.

 

 

 

About AECF

AECF (Africa Enterprise Challenge Fund) is a leading non-profit development organisation that supports innovative enterprises in the agribusiness and renewable energy sectors with the aim of reducing rural poverty, promoting resilient communities, and creating jobs.

We catalyze the private sector by surfacing and commercializing new ideas, business models and technologies designed to increase agricultural productivity, improve farmer incomes, expand clean energy access, reduce greenhouse gas emissions and improve resilience to the effects of climate change. We finance high-risk businesses that struggle to access commercial funding; we are committed to working in frontier markets, fragile contexts, and high-risk economies where few mainstream financing institutions dare to go.

To date, we have supported over 400  businesses in 26 countries in Sub-Saharan Africa, impacted more than 30 million lives, created over 27,000 direct jobs, and leveraged US $771 million in matching funds.