Finance & Administration Officer

Finance for Inclusive Growth in Somalia (FIG-Somalia) 

Funded by the European Union, FIG-Somalia is a component of the Inclusive Local and Economic Development (ILED) program, whose objective is to revitalize and expand the local economy with a focus on livelihood enhancement, job creation, and broad-based inclusive growth for Somali women, youth and producers through:

• Designing and offering appropriate and sustainable financial products and services to clients through Somali Financial Institutions (FI) and ensuring targeted clients grow and become more bankable.
• Catalyzing sustainable increase in lending to economic actors in Somalia, esp. youth, women, and producers.
• Building the capacity of the partner financial institutions to increasingly provide appropriate financial services for a wider scope of customers living in urban centers, and rural and decentralized areas in Somalia.
• Building the capacity of targeted end clients to profitably use the financing for business growth.

The Impact and Knowledge Officer is a key member of the FIG – Somalia delivery team and is responsible for supporting ongoing data collection, verification and analysis, impact measurement, and insight generation across the FIG portfolio of partner MFIs, their end clients, and other partners and activities. The incumbent will be an integral part of the AECF Impact and Knowledge team and will contribute to feeding data, insights, analysis, and impact stories into thought leadership, storytelling, and dissemination of learnings of the AECF on an ongoing basis.

This role will report to the Programme Manager, FIG-Somalia.

Key responsibilities

•  Financial oversight of the program at all stages, including timely preparation of budgets and financial reports.  Support in ensuring the accuracy of postings that align with the program design and budgets.
• Assist the Head of Finance in preparing accurate and reasonable institutional budgets and budget narratives consistent with the institutional strategy and adhering to donor and AECF policies.
• Track, report, and consolidate monthly program expenses, burn rates, and cash received from donors.  Prepare consolidated program financial reports based on the contract obligation schedules.
• Ensure program audits are conducted on time and audit findings are resolved adequately.
• Collaborate with program staff and hosting agency to plan and arrange travel arrangements, ensuring smooth logistics for staff during field assignments.
• Assist in raising Purchase Requests (PRs) for program-related procurement needs by supporting program staff in initiating and processing PRs, ensuring accurate documentation and timely procurement of required resources.
• Plan and coordinate logistics for field visits, ensuring proper scheduling, transportation, and survey equipment to successfully conduct partner MFIs and end-client surveys.
• Assist in managing program budgets, tracking expenses, and maintaining accurate financial records to ensure effective resource allocation and financial compliance.
• Gather and analyze data to create comprehensive reports and visually engaging presentations communicating program progress and outcomes.
• Support the management of program data and information systems, ensuring data accuracy, confidentiality, and adherence to data management protocols.
• Facilitate the reimbursement process for staff travel and program-related expenses. Collect and review expense claims, ensure compliance with reimbursement policies, and facilitate timely reimbursement processing for staff travel and program-related expenditures.

Suitable candidates should possess:

•   Bachelor’s degree in Finance, Business Administration, or related field.  Minimum five (5) years of experience in a similar role.
• Excellent written and verbal skills are necessary for effective interaction.  Ability to analyze information and propose valuable solutions.
• Demonstrates discretion and maintains confidentiality of sensitive information.
• Experience working with EU-funded projects or projects funded by other donors is highly desirable, as is familiarity with requirements and compliance standards.
• Fluent in Somali and English for effective communication is required.

How to Apply;

The AECF is an Equal Opportunity Employer. All applicants will be considered based on merit without regard to race, sex, color, national origin, religion, age, disability, or any other characteristic protected by applicable law. AECF does not charge a fee at any stage of the recruitment process (application, interview, meeting, processing, training, or other fees).

If you believe you can demonstrate your abilities to meet the relevant criteria for the role, register and apply at https://recruitment.aecfafrica.org.

To be considered, your application must be received by May 23, 2024. Only shortlisted candidates will be contacted.